Haulage companies have unique accounting requirements that are different from traditional ones Small business accounting software like QuickBooks. Instead of designing these programs to work for your company, choose one that is specifically designed for your industry.
The truck billing software makes it easy to manage operations, with mileage tracking, flexible billing, fleet management, dispatching services and reporting on the International Fuel Tax Agreement (IFTA). The best all-in-one services also include bookkeeping features like payroll, accounts receivable, and income statement.
Here are our top picks for accounting software for shipping companies.
Q7: Best total accounting software for shipping companies
Full suite of accounting tools including payroll, general ledger, accounts receivable and accounts payable.
Training and technical support included.
Custom functions can be added for a fee.
Price transparency is low: only offers.
Designed with the truck driver in mind, the Q7 is packed with features to help your trucking business function like a well-oiled machine, whether you are an independent owner or operator of a large fleet. The core functions include order management, fleet maintenance, payroll accounting, accounting, freight accounting and shipping (truck loading, brokerage and partial loads). Upgrades such as shipment status notification and the mileage interface are available at an additional cost.
You can opt for a site license or a cloud-based setup. The site version is only available on Windows 7 or higher. Q7 does offer a free demo, but there is no free trial period, so you have everything with you once you are accepted.
Rigbooks: Best for owner-operators, small fleets
Price: Rigbooks starts at $ 19 a month for one truck. The Basic Entry Plan includes cost tracking as well as fuel miles, cost, and profit and loss reports. The Small Fleet plan ($ 149 per month) includes up to five trucks. You can add more trucks to each plan at an additional cost.
Free trial for 30 days and satisfaction guarantee.
Individual billing for billing by kilometer, article and weight.
Ability to log expenses from your smartphone or tablet.
IFTA tracking and calculation included in the basic package.
No phone support. All customer service questions are handled by email.
Rigbooks is affordable accounting software that helps truck drivers understand the real cost of each trip so they can choose the most profitable load every time. Users get a quick overview of costs and profit per mile and can bill by mile, item, load, weight or a flat rate. The software is cloud based so you can access it from a laptop, smartphone or tablet.
Rigbooks handles all customer service questions via email and says on its website that it aims to answer most questions within a few hours. Still, the lack of telephone support is inconvenient.
Axon: Best for medium-sized businesses
Integrated reporting in real time eliminates the accounting effort.
Dispatch software minimizes empty loads.
Automatic IFTA tax calculations.
Price transparency is low: only offers.
Remote access not available.
Axon does what great accounting software should do – it makes the administrative burden easier. The integrated reporting of the software makes double data entry over several views superfluous. Just enter data in one area and it will be updated instantly in all relevant areas. The full-service software includes payroll accounting, fleet management, truck dispatch and IFTA tax calculator, among other things.
Axon is not cloud-based; Instead, it is installed locally on a desktop computer and can only be accessed from that device. This works well for a larger operation, but is not ideal for independent drivers who need on-road access.
Additional options for truck accounting software
TruckBytes: Free accounting software for truckers.
TruckingOffice: Good for the IFTA tax return.
RAMA Logistics Software: Good for QuickBooks integration.
How to choose an accounting software for your freight forwarding business
Shipping companies are not all created equal. Large operations may need truck accounting software with a full suite of features including fleet management, dispatching and payroll.
Independent owner-operators, on the other hand, need an easy-to-use system with intelligent tools to maximize profits, track expenses and streamline tax reporting – ideally from their office and device.
When evaluating your options for truck accounting software, consider the following factors in addition to the specific features:
Local installation versus cloud-based: Software installed locally on a desktop can be ideal for truck operations with your own office staff. A cloud-based system that can be accessed using a smartphone or tablet is best for solo truckers.
Integrated reporting: Manually entering data in multiple areas is tedious. It is also ripe for failure. A trucking management system with integrated reporting enables you to enter data in one place, and the software automatically transmits this information to all relevant reporting areas.
Scalability: You may have a small fleet now, but what about five years from now? Choose a program that grows with you so that you don’t have to switch accounting systems every few years.