Mac Mail to Outlook: Ultimate Guide
Email is an integral part of office life, and the range of systems available is breathtaking. Still, Outlook is the default option for many businesses and users. First, it’s safe. Second, it has flexible scheduling and task assignment. Third, it makes collaboration easier. Here is everything you need to know about how to switch from Mac Mail to Outlook.
If you are reading this article, you will likely need a method for a quick and error-free transfer. Look no further: we have summarized all common approaches. You will see that automatic tools will undoubtedly win. The collection of manuals and software in OutlookTransfer covers the entire spectrum of requirements. The Mac Mail vs. Outlook scenario is widespread, but also complex.
Basically different languages
Of course, you can’t just drag and drop files between Windows because you have a different operating system. If you copy your files to your Windows computer, you can still import them directly. Each mail client uses one or more specific formats for storing data. The Apple-based system stores data as MBOX and EMLX. Outlook is now based on PST. This is how messages and other items such as contact details are saved. These extensions are not compatible.
Can i do it manually?
Yes, but only if two conditions are met. First, you need to have plenty of time as the process is tedious. Second, you should be ready to accept minor or major damage or loss of data.
Unfortunately, inaccuracy is the major drawback of all mail methods. Only a third-party tool can guarantee precision. In addition, there is no direct way to simply import MBOX into Outlook. You may (or may not) be successful without it if you have additional mail software.
Migration via Eudora and Outlook Express
As you can see, this method requires two more systems. After your data has been moved between programs, it will eventually be converted to PST. This is a multi-step process with four stages:
- Extraction of data from Mac Mail;
- Creation of a * .mbx file;
- Import data into Outlook Express;
- Export to Microsoft Outlook.
Stage 1: Extracting Data from Mac Mail
- Use the File menu in Apple Mail to import your mailboxes.
- Enter MBOX as the desired format.
- Navigate to the MBOX file on your Apple device.
- Select MBOX and proceed.
- Click “Done” to complete the process.
Stage 2: change the type
Now you need to feed the data into another email client – Eudora. This app for Windows can recognize and change your data. It becomes readable for Outlook Express, which makes it readable for Outlook. Here’s what you should do:
- Left-click the file and replace its extension with .mbx.
- Move it to the Eudora directory (use the following path: C: Documents and SettingsApplication Data OualcommEudora);
- start Eudora;
- Select the file.
- Close the application (the file will be created).
Stage 3: Import into Outlook Express
This legacy system can still be used for conversion purposes. You can access the import for messages from the File tab. Cite Eudora as the source and browse to the file created in Phase 2. Complete the process.
Stage 4: Final import
After your files land in Outlook Express, export them to Outlook. Open the latter and go to ‘File’. From there:
- Use the “Open” section.
- Choose Import / Export;
- Choose to import Internet mail and addresses.
- Enter Outlook Express as the source.
- Select the Import Mailbox check box.
That’s all! As you can see, the process is cumbersome and time consuming. You must have four different mail systems installed at the same time. This is not the only method, but alternatives are worked out. Instead of moving your email between them, use a universal tool. The transfer can be completed in seconds.
Automatic tools: overview
Use powerful yet lightweight software specially designed for the Mac Mail / Outlook pair. All of your messages and attachments will be preserved. If you’re using version 10 or later, the tool will even search your computer for the source files. All you have to do is start Mac Mail and:
- Right click the required source folder to export it.
- Specify the destination.
- Repeat this process for all other folders.
- Copy or move the output to your Windows computer.
- Use the transfer tool: select the source, specify the output format and wait for the process to finish!
The utility has a clear user interface. You can feed the emails directly into your Outlook profile, create separate EML files or a single file with the PST extension. The third option allows you to move the information to another computer (e.g. your office PC) and import it there.
The bottom line
Seamless transfer from Mac Mail to Outlook is impossible without third-party tools. Precision is guaranteed. Top solutions are simple, well designed and efficient. Even a beginner can do it!