Intuit software company is one of the best-known financial instruments resources. The Apple-exclusive QuickBooks Desktop for Mac 2021 (or QuickBooks for Mac) works well for a niche group of small businesses.
QuickBooks for Mac works well for users who:
Rely on Apple computers heavily.
Do you have three or fewer employees using their accounting software.
They prefer to have their software on a computer rather than in the cloud.
Pay a flat rate in advance rather than a monthly subscription fee.
You do not need mobile access to your accounting system.
Existing QuickBooks for Mac users will appreciate several new features for 2021 that make payment collection easier, including automatic reminders, the ability to combine multiple invoices in one email, and an online payment gateway.
QuickBooks for Mac users also need to monitor several factors including:
Maintaining your own data backups and security.
Keep track of payroll or payments through a separate system.
Paying additional fees for customer support.
Overall, QuickBooks for Mac 2021 can work just fine if you’re just starting out. However, if you plan to scale your business or expect more complex needs in the future, this version of QuickBooks can be limiting.
$ 399.99 one time payment for a single user license, $ 649.99 for two users, $ 899.99 for three users
Three; all users must be on the same network.
Just share with accountants?
It depends on whether. Files can be shared, but conversion can be difficult if the accountant has a different system.
Can it be integrated with other programs or tools?
No. QuickBooks for Mac 2021 does not integrate with other tools such as QuickBooks Payroll or QuickBooks Payments.
QuickBooks for Mac 2021 pricing
QuickBooks for Mac 2021 starts at $ 399.99 for a single-user license. If several people need access to QuickBooks at the same time, you can purchase a multi-user license for up to three concurrent users.
Business owners who like to own their software directly will appreciate the simplicity of a one-time purchase. But Intuit will stop software updates for all desktop programs after three years. So after 2024 you will no longer be able to update your system or receive customer support for QuickBooks for Mac 2021.
What Businesses Should Know Before Using QuickBooks for Mac 2021
Software compatibility between Windows and Mac
While this version of QuickBooks is designed to be compatible with your Mac, you are bound to the Apple ecosystem for the length of your software usage. For example, if you decide to migrate computer systems to Windows, you will need to purchase a new version of QuickBooks that is compatible with your new operating system.
If your accountant is using a Windows version of QuickBooks, you’ll need to export a copy of your company file every time they go through your books. (You will also need to be running the appropriate version of your software; in which case you will need to be using a 2021 version of QuickBooks.) After you get the files back from your accountant, you need to convert the file back to your QuickBooks for Mac system.
You also need additional software in order to be able to use all tools and functions: An e-mail client such as Microsoft Outlook or Apple Mail is required to send invoices by e-mail.
After all, QuickBooks for Mac doesn’t integrate with other tools – including Intuit’s own payroll and payments software. Users who want to integrate payroll or payment processing into their accounting workflow will need to purchase separate licenses for additional software and then manually import data between the two systems each time an update is required. (In contrast, QuickBooks Online users can browse a marketplace with more than 600 built-in applications designed to combine dozens of features with QuickBooks.)
In short, QuickBooks for Mac 2021 is only for businesses that have no problem with the above limitations and see no reason to update their accounting software within the next three years.
Data integrity and security
Since QuickBooks for Mac 2021 is stored on your computer rather than in the cloud, you need to back up your data regularly. While QuickBooks for Mac 2021 supports automatic backups, it is your responsibility to decide where your company file is stored and how often to update that backup.
High probability of user error
If multiple team members are using QuickBooks for Mac, you need to create a workflow to make sure no one accidentally overwrites someone else’s changes.
In single user mode, no one can make changes to QuickBooks until the first user has finished and saved. In the meantime, some actions can only be performed in single-user mode, which means you won’t be able to run QuickBooks in multi-user mode all the time. You will also need to set up a specific computer to run QuickBooks Server when using the system in multi-user mode.
And since all of your accounting data is stored on your computer and not in the cloud, you also need to make sure that you have a resilient backup system in place. Otherwise, a computer crash at an inopportune time or an outdated backup of your data could completely wipe your entire accounting.
If you’re looking to set up a streamlined workflow, QuickBooks for Mac 2021 may not be the best solution for you. Look at you instead QuickBooks Onlinethat automatically allows anyone on your plan to make necessary updates in real time without overwriting the work of others.
Less functionality compared to QuickBooks for Windows
If you are a former user of the. are QuickBooks desktop on a Windows Operating system we have bad news. While QuickBooks for Mac is very similar in functionality, the system just isn’t as robust as its Windows cousin. But the Mac version could still be a strong competitor among desktop accounting software.
Is the future of QuickBooks for Mac uncertain?
Even if you fall in love with QuickBooks for Mac 2021, there is no guarantee that future versions will be available.
Intuit doesn’t advertise QuickBooks for Mac as rigorously as it does QuickBooks Online, a web-based version of the accounting software based on a monthly subscription fee. If you simply search for “QuickBooks” on the Intuit website, you will find various plans for the online versions prominently on the QuickBooks main page.
In contrast, you’ll have to scroll all the way to the bottom of the website to find the full list of QuickBooks products.
A few years ago, Intuit announced that it would end the Mac version of its desktop software after 2016. Of course, that decision was later reversed and Intuit continues to offer desktop accounting software for Mac and Windows users.
However, the fact is that at some point in history the future of the product was uncertain and there is no guarantee it won’t happen again.
Is QuickBooks for Mac 2021 right for your business?
Intuit’s QuickBooks for Mac 2021 were designed for a very specific customer. Self-employed freelancers and creatives who prefer Apple products, for example, could do just fine with this version of QuickBooks, especially if they do all of their bookkeeping. But a traditional company with a growing accounting department can spend more and more time adapting to the limitations of this product as the team expands.
If you’re not sure that QuickBooks for Mac is the best tool for your accounting needs, you might want to evaluate some other options before making a final decision.